Contract Exchange Platform Keeps Property Deals Safe

As Victoria’s Covid-19 restrictions are slowly lifting, real estate sales around the country are well on the way returning back to normal levels.

Unfortunately, for the property industry, cybercrime is reported every ten minutes in Australia—meaning property funds have the attention of scammers.

As buyers and sellers begin taking steps towards their property dreams, it is important to protect your clients.

While the exact level of activity in the property industry is very hard to quantify, there are ways to protect yourself and your clients from scammers.

Harcourts Victoria and Tasmania chief executive Tony Morrison reports that most Harcourts agencies in those two states have reported an uptick in fraud attempts from 18 months ago.

“We have really noticed how much more it is happening, and unfortunately, some of the attempts have been successful and we have had several agencies that have found themselves seriously out of pocket.

“There can be big sums involved in transactions, and criminals are aware of that, so that is why we, as an industry, are being targeted. Coupled with this, when it comes to an exchange, there are lots of different parties involved, so the chances of something going wrong increases,” Morrison said.

We strongly encourage our agencies to take out cyber fraud insurance—yes, it’s yet another insurance for agencies, but cyber-fraud is not going away, it’s increasing, so we see this as just part of doing business.”

Technology makes it easier to protect a property deal.

Lee Bailie, head of Securexchange, a secure and collaborative workspace for property deals, says the transparent nature of the property industry and documentation and contract requirements makes it more vulnerable.

“Every transaction gets listed on a major listing site, so every property in the market and their agent is available for everyone to see, including the scammers.

“There’s also a lot of parties involved, meaning more chance for things to go wrong,” Bailie said.

“When I bought a block of land, I worked out that I received about 27 emails and had around 35 documents that I had to review and sign, from the agent, lawyers and the bank—this equates to a lot of opportunity for fraudulent activity, even with things like two-factor authentication.”

Securexchange, which has won multiple business awards, aims to cyber-proof the property process through the use of a collaborative and secure workspace that all the various parties involved in the deal can communicate and share documents including the agent, conveyancer, lawyer, buyer and seller.

It has protected more than 5000 parties involved in property deals since its launch in March 2018, ensuring property deposit funds and private documents remained 100 per cent safe from hackers, backed by a financial guarantee.

“It’s one central position for all those documents involved: it’s safe and it gets rid of the need for many emails,” Bailie said.

“We have also designed Securexchange so it fits easily with the software and programs that those various parties use”

Securexchange invites known parties into a secure workspace to complete the actions needed for a property sale.

Multi-factor authentication by SMS confirms everyone accessing the Securexchange workspace is verified, and they only have to go do it once.

Real estate agent Ashley Miles from Red Property in Manly was an early adopter of the Securexchange platform and said he’s loving it.

“We started using Securexchange to share trust account details. Before we would send an email or text and then call up to verify. So, nothing could get done unless we could physically get hold of someone on the phone to confirm.

“We don’t need to do that now—it’s all online and happens automatically and of course it is much more secure. As well as transferring money, we can share contracts with the lawyers, so they don’t have to ring up looking for it,” Miles said.

“Everything is going digital and you’ve got up to keep up. When you’re handling large sums of client’s money, you’ve got to make it safe and secure, and Securexchange makes it all so much easier.”

In one collaborative workspace, Securexchange allows you to quickly and securely negotiate, sign and exchange contracts of sale.

Join the growing network of agents, conveyancers and solicitors protecting their clients in Securexchange.

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